Bookkeeping for Law Firms That Close Trust Accounts Daily

Still reconciling trust ledgers, operating accounts, and client expenses manually across multiple spreadsheets?  Our dedicated legal bookkeeping team tracks every financial transaction, reconciles trust accounts daily, and prepares accurate records, so you can focus on winning cases, not balancing ledgers.

Book Your Free Law Firm Bookkeeping Consultation
business advisory service

Where Legal Bookkeeping Goes Off the Rails

Managing a law firm’s finances is a high-stakes balancing act—one slip in the books can trigger compliance headaches, cash-flow stalls, and lost revenue. Watch for these common trouble spots:

  • Trust-Accounting Slip-Ups

    Missed three-way reconciliations or mixed client funds trigger ethics breaches and potential bar sanctions.

  • Manual A/P & A/R Entries

    Human input errors stall billing cycles, choke cash flow, and irritate clients.

  • Scattered Financial Records

    Without a single legal chart of accounts, audits cost more, and decisions rely on faulty data.

  • Method Mix-Ups (Cash vs Accrual)

    Using the wrong basis distorts profit, leading to surprise tax liabilities.

  • Co-mingled Operating & IOLTA Funds

    Blurred lines between accounts put trust money—and your firm’s stability—at serious risk.

  • Unbilled Time & Case Costs

    Missed expenses and hours quietly drain revenue and skew financial performance reports.

Built for Audit-Proof Compliance and Managing Partner Clarity

We focus exclusively on bookkeeping for law firms, recording every financial transaction, from trust deposits to accounts payable,  and delivering audit-ready financial statements that guide smarter, faster decisions.

Legal Bookkeeping

Daily posting of every financial transaction to matter-level ledgers using a law-firm chart of accounts. Maintain accurate records and avoid bookkeeping mistakes.

Trust Accounting & 3-Way Reconciliation

Weekly reconciliation of bank statements, trust accounts, and client ledgers to keep IOLTA funds compliant and prevent compliance issues.

Accounts Payable & Receivable

Automated accounts payable and accounts receivable processing to reduce overdue balances, strengthen cash flow, and minimize late fees.

Financial Statements & Reports

Monthly financial reports, including balance sheets, income statements, and cash-flow statements, on cash basis or accrual method for clear financial visibility.

Expense Tracking by Matter

Accurate tracking of filing fees, expert costs, and client expenses for better client billing and stronger tax return support.

Cash-Flow Management

Rolling forecasts and liquidity planning to secure payroll, settlements, and operating needs, protecting your firm’s financial stability and cash flow.

Payroll & Partner Distributions

Processing salaries, 1099s, and partner equity draws, compliant with federal and state payroll regulations.

Legal Software Integration

Seamless sync with Clio, MyCase, CARET Legal, and QuickBooks Online to minimize manual entry errors and improve financial management.

Audit & Compliance Support

Preparation for bar audits and insurer reviews, ensuring flawless trust accounting and regulatory compliance, and preventing costly mistakes.

Strategic KPI Dashboards

Real-time visuals for WIP, realization rates, and revenue per lawyer, identifying growth opportunities and informing strong financial decisions.

Client Ledger Review

Maintain clean client ledgers by tagging every deposit, disbursement, and adjustment accurately, ensuring trust and transparency.

Get Audit-Ready Books

How Our Legal Bookkeeping Workflow Keeps You Audit-Ready

Our six-step workflow turns messy ledgers into bar-compliant, decision-ready books—no extra work for your team.

Kickoff + Chart Build

We create a matter-specific chart of accounts: fee income, settlements, advanced client costs, and trust funds, so every dollar lands in the right bucket.

Bank-Grade Data Sync

Secure APIs pull transactions from banks, practice-management software, and payment processors with 256-bit encryption.

Daily Ledger Posting

Bank and credit-card feeds are posted each day; any entry errors are flagged and fixed within 24 hours.

Weekly Trust Reconciliation

We balance client-trust, bank, and matter ledgers every week, logging a compliance checklist for your records.

Month-End Financial Pack

You receive a clean P&L, balance sheet, and cash- or accrual-basis statement, plus a KPI snapshot partners can act on.

Quarterly Growth Huddle

We review realization rates, revenue per lawyer, and cost controls, then map next-quarter targets and improvements.

Why Choose Oak Business Consultant for Legal Bookkeeping

At Oak Business Consultant, we don’t just understand bookkeeping—we understand legal bookkeeping. From IOLTA compliance to matter-level tracking, we help law firms stay organized, audit-ready, and financially confident.

Law-Firm Specialists

Exclusive focus on legal bookkeeping, not general accounting.

Bar-Ready Compliance

Weekly trust-account reconciliations that meet all ethics rules

Rapid Month-End Close

 Firms close books in 3 days vs. 10 days.

Deep Integrations

Native sync with Clio, MyCase, QuickBooks & more.

Real-Time Dashboards

Matter-level KPIs at a glance—WIP, realization & cash balances.

Dedicated Bookkeeper

A single specialist who knows your cases and billing model.

Ready for Stress-Free, Compliant Bookkeeping?

Let us handle the numbers, so you can focus on cases, clients, and growth. Get clean books, trust-compliant records, and real-time financial visibility with a team that understands law firms inside and out.

Book Your Free Consultation Now

Frequently Asked Questions

We specialize in law firm bookkeeping, providing comprehensive services including daily transaction posting, trust account ledger management, three-way reconciliations, detailed financial accounts, preparation of cash basis or accrual reports, and management of accounts payable and receivable. Our team ensures accurate accounting and seamless integration with legal accounting software like Clio, MyCase, and QuickBooks Online.

Absolutely. Our expertise in client trust accounts and trust account ledgers enables us to deliver precise weekly three-way reconciliations, ensuring all client funds remain separate from operating funds. This rigorous process ensures full compliance with ethics rules and financial regulations, preventing costly legal accounting mistakes.

Yes, we support integration with major legal accounting software platforms, including Clio, MyCase, and QuickBooks Online. This integration helps maintain accurate accounting, reduces manual errors, and enhances the overall accounting process for your legal practice.

You will receive detailed financial statements on a monthly basis, including your balance sheet, income statement, cash flow statement, and other customized detailed reports tailored for informed business decisions. Whether using cash accounting or accrual methods, we ensure full financial visibility to support data-driven decisions.

Yes, our team of legal professionals and professional bookkeepers is trained in the specific nuances of legal accounting, client trust funds management, tax filings, and compliance with regulations. We work meticulously to help you avoid catastrophic consequences from trust violations or entry mistakes.

We offer both cash basis accounting and accrual method services. Depending on your firm’s tax strategy and reporting needs, we customize the accounting method to ensure accurate financial clarity, correct tax filings, and support for optimal tax deductions at tax time.

How to Edit the Model:

  • Input your data in the PEACH-colored cells, which are designed for inputs specific to your business situation.
  • The WHITE and other colored cells are for calculated and linked data.

The model is user-friendly, dynamic, and transparent, avoiding overly complex formulas to make it easy to use and understand.

Definitely. We organize detailed records, reconcile trust bank statements, and prepare complete records for both internal reviews and bar regulations audits. Our team ensures your financial position is audit-ready with no last-minute surprises.

Yes. We provide cost-effective services for solo attorneys, boutique law firms, and multi-location law firm owners. We scale our bookkeeping and accounting solutions to your firm’s size, ensuring your administrative tasks are minimized so you can focus on client service.

Yes. Each trust account ledger is reconciled separately against the trust bank statement and general ledger to comply with bar rules and ethics regulations. Our thorough process prevents compliance issues and preserves the integrity of your client trust funds.

Our trust accounting services follow a strict compliance checklist based on financial regulations and ethics rules. We maintain separate accounts for client funds, conduct weekly three-way reconciliations, and review all receipt of funds entries with diligence to ensure full transparency and adherence to trust account funds requirements.

Voices of Victory: Client Testimonials of Triumph

Manny Henson
Founder & CEO

Services: Financial Modelling and CFO services

Industry: Financial Services

I was surprised at how quickly Oak Business Consultant was able to learn about my niche industry.

Dana Todd
Founder & CEO

Services: Accounting and Bookkeeping Services

Industry: Fashion Clothing Store

It is my pleasure to recommend Oak’s bookkeeping services to anyone, as I have been using them for many years, and I believe they are genuine and really know their stuff.

Andrina
Founder

Services: CFO Services, Market Research

Industry: Beauty Products and Manufacturing

No amount of praise can do justice to the quality of Oak Business Consultant’s CFO services. Their dedication to clients is truly unmatched. I entrusted them with two complex accounts, and everything was handled with a high level of professionalism and accuracy, without a single misstep

Denver Maloney
CEO

Services: CFO Services, Market Research

Industry: Healthcare

It has been a pleasure working with the Oak Business Consultant team. Their insight and support have helped me gain a clearer understanding of key financial decisions. When it comes to my CFO needs, I have complete confidence in Oak.

Lars Narfeldt
COO

Services: Investor-Ready Document Services

Industry: Real Estate

This was our first time working with Oak Business Consultant, and the experience was seamless from the start. The team quickly understood our objectives and adapted to our working style with impressive flexibility. They remained patient through evolving deliverables, consistently met our expectations, and provided valuable suggestions to enhance project efficiency. Highly skilled and a pleasure to collaborate with.

Emma Sanchez Andrade Smith
Co-Founder

Services: Financial Model, Financial Forecasting, Pitch Deck & Market Research

Industry: Fintech

The Oak Business Consultant team went above and beyond our expectations. Their quality of work was outstanding, and their responsiveness made the entire process seamless. They were highly engaged, quick to deliver, and always available when we needed support — even spending time on in-depth calls to walk through our financials and brainstorm solutions in real time. Incredibly talented professionals — working with Oak is a decision we’d make again without hesitation.

Sufian Chowdhury
Founder & CEO

Services: Startup Saas Financial Model, Market Research

Industry: SaaS

Thanks so much for working so hard on this project. Looking forward to working on many more projects with you and your team!

Stephanie Skourti
Co-Founder

Services: CFO Services, Market Research

Industry: Fashion E-store

There is no doubt that Oak is a game-changer. A unique combination of experience and expertise makes them the best in the business. They have helped me relieve a lot of stress and improved the stability of my business. Having a teammate to guide me through big financial decisions is truly a blessing.

Luisa Silva
Co- Founder

Services: CFO Services, Market Research

Industry: Health Care

The Oak Business Consultant team is incredibly supportive, diligent, and results-driven. Their ability to take on concrete, high-impact tasks and deliver with precision has been a real asset to our organization. I would confidently recommend them to any business seeking dependable financial and strategic support.

Lalit Vidhani
Consultant

Services: Financial Model, Business Plan, Pitch Deck & Market Research

Industry: Blockchain

Excellent and professional approach and I am happy with the results. The working with team Oak Consultant was wonderful and all assignments were completed with lot of energy and professionalism by members of the team.

Stacey Powell
CEO

Services: Cash Flow Analysis Tool

Industry: Consulting Firm

The Oak Business Consultant team demonstrated exceptional expertise in Excel and financial data management. They took a complex set of accounting reports from my client and successfully integrated them into an existing spreadsheet framework with minimal direction. Not only was the task completed efficiently, but the final product was enhanced with pivot tables and visual dashboards. I look forward to working with them again for future financial analysis and reporting needs.

Sabeen Ali
Founder

Services: Accounting and Bookkeeping Services

Industry: Information Technology Company

Oak bookkeeping services have been a great help. This company has a high level of professionalism, friendliness, and positivity! The service they provide is excellent, and I highly recommend them.

Ramin Heydari
CEO & President

Services: Accounting and Bookkeeping Services

Industry: Telecom

Oak provides exceptional accounting services. You’ll find that they offer a much wider range of knowledge than your average accountant, making them a valuable asset to your company. Highly recommended!!!

Award Winning Agency

top_profitability_consultants_company
top_financial_forecast_consultants_company
top_financial_risk_advisory_consultants
top_fractional_cfo_services_company
top_market_reserach_company
vat return filing service UAE

Curious? Fill in the Form.

Please select a valid form